Effective Budgeting, Planning & Control

Start Date: 11 Mar 2018
End Date: 15 Mar 2018
Duration: 5
Country: Frankfurt / Germany
Category: Finance, Accounting & Investment

The Course

Budgets are an essential financial tool, which aid, planning, decision making, resource allocation, co-ordination and control.

Without the necessary skills Budgets can be badly prepared and/or implemented leading to poor decisions, mid-use of vital resources, poor co-ordination and a lack of control or even too much control resulting in missed opportunities.

This programme provides participants with the skills necessary for the effective preparation and implementation of budgets including the:

         Sales Budgets

         Production Budgets

         Cash Budgets

         Capital Budgets and

         Master Budget

The Structure

This comprehensive programme consists of two modules which can be booked as a 5 Day Training event, or as individual, 3 or 2 Day courses.

Module 1 - Preparing Budgets

Module 2 - Budget Management & Control

The Goals

Participants attending will:

         Develop the skills to Plan Budgets within a sound Strategic Plan

         Develop the skills to Prepare Budgets using:

o    Appropriate Forecasting Techniques including Time Series Models,

o    Exponential Smoothing, Regression and Correlation Analysis and

o    Costing Methods such as Activity Based Costing

         Develop the skills to effectively implement Budgets by:

         Becoming aware of the problems/limitations of budgets and the conditions required for their success

         Integrating the budgeting process with the development of the companys long-term strategic vision

         Identifying key performance indicators for effective and focused decision making

         Performing "What If and Sensitivity Analysis to evaluate the implications of changes in major factors of production and consumption

         Recommending various courses of action to manage the implications of "What If and Sensitivity Analysis.

         Implementing advanced planning and control techniques such as

o    Variance Analysis into the budgeting process

o    Providing a decision support structure that provides timely and useful information to decision makers

         Develop the skills to effectively Manage & Control the budgeting process by:

The Delegates

Planning, budgeting and forecasting are essential skills that should be acquired (though at varying levels) by all the managers in a company.

In particular the following will find it very helpful:

         Financial managers, finance controllers treasurers and inventory managers

         Senior managers with a direct responsibility for financial management and control

         Accountants, sale and purchase managers and managers responsible for relationship with banks

         Any manager, at a medium and senior level, who is a part of the financial decision making team.

         New interns and trainees with finance related responsibilities.

         Department heads, process owners, administrative personnel associated with budget management, financial and technical professionals, sales and marketing professionals, project managers, and anyone who needs to understand how to develop cost projections for their department, projects.

The Process

The programme is highly interactive. Delegates will be actively engaged in an on-going case study applying different planning, forecasting and analysis techniques in a work situation to ensure development of understanding and the transfer of skills. Participants will also be given a detailed set of handouts and examples.

The Benefits

         You will be able to further your professional skills.

         You will be able to make more informed and hence better planning, budgeting and forecasting decisions using various models and software.

         You will make improved budgeting decisions which will increase your importance to your organization

         You will be better placed to liaise effectively with other departments on planning, forecasting & budgeting matters.

The Results

         Participants will not only be able to analyze various business problems but will also be able to evaluate various courses of action and make sound recommendations for action using leading software

         The participants will become more aware of the importance of effective planning, budgeting and forecasting making the budgeting process more cost effective

         New skills for strategic planning will help to make more informed and hence better management decisions.

         Exposure to different techniques will help the company to efficiently forecast everything from cash to capital projects.

         The knowledge gained can be shared amongst other departments of the company.

The Core Competencies

         Integrating the planning process with the budgeting cycle

         Forecasting using various models including Time Series Models, Exponential

         Smoothing, Regression and Correlation Analysis using Excel and leading software/models

         Sales Budgets

         Production Budgets

         Cash Budgets

         Capital Budgets

         Budget Management including "What If, Sensitivity Analysis

         Budget Control including Variance Analysis to assess the impact on major factors of production and consumption

The Programme Content


Module 1:

Preparing Budgets

Day One

The Essentials of Budgeting

         Strategic Planning, Forecasting, Budgeting and Costing Defined

         The inter-relationship of Strategic Planning, Forecasting, Budgets and Costing

         The Benefits & Limitations of Budgets and the Essential Features & Conditions Required

         An Evaluation of Various Types of Budgets, e.g.

o    Fixed

o    Variable

o    Zero Based

o    Activity Based

o    Capital Budget

         The Essential Features of Activity-Based Budgeting

o    Developing the ABB application model

o    Budgeting for Processes rather than Departments

o    Defining Key Cost Drivers

o    Defining Key Activities

o    Development of ABB Cost Standards

o    Developing the Activity-Based Budget

         Preparing The Master Budget using Excel

o    Sales Budgets

o    Production Budgets

o    Cash Budgets

o    Capital Budgets

o    The Master Budget

Day Two

Forecasting Future Sales, Costs, Exchange Rates, Interest Rates, etc

         Determine the Purpose or Objective of Forecasting

         Methods of Forecasting using Qualitative and Quantitative/Statistical Analysis

         including the Exploratory Data Analysis Tools Available in Excel®

o    Their Use & Limitations

o    Recognizing the Basic Patterns Inherent in Historical Data

o    Time Series Analysis

o    Exponential Smoothing

o    Correlation and Regression Analysis

         Presenting initial forecasts to decision makers

         Forecasting future Market/Sector developments using Qualitative Analysis SWOT Analysis and LEPESTE & Co Analysis

         Implementing Forecasts into the Budget

         Considering Hedging Strategies where variables such as Exchange Rates and Interest Rates cannot be forecast accurately

o    Forwards, FRAs, Futures, Options and Swaps

Day Three

Preparing and Implementing Budgets Based on Forecasts

         Preparing the Sales Budget

         Determining the price, credit policy, discount policy and currency

         Preparing the Production Budget

         Preparing the Cash Budget

         Make finance and investment decisions

         Preparing Capital Budgets

         Use Excel®, to evaluate various Capital Projects using Present

         Value, Future Value, Net Present Value, Internal Rate of Return, Modified Internal Rate of Return and Discounted Payback models

         An Introduction to "What If and Sensitivity Analysis to evaluate the implications of changes in major factors of production and make strategic decisions

         Implementing Budgets Successfully

         The Conditions Required

         The Management Skills Required

Module 2:

Budget Management & Control

Day Four

Break Even Analysis, Sensitivity Analysis, and What If Analysis

         Break Even Analysis, Cost Behaviour and Sensitivity Analysis

o    Identifying Fixed, Variable and Semi-variable costs

o    Identification of the level of sales/profit in order to break even

o    Identification of critical costs

o    Determining resources requirements

o    What if Analysis using Excel and leading software

         Performing "What If and Sensitivity Analysis to evaluate the implications of changes in major factors of production and consumption on the Cash Budget and Profit & Loss Account

         Identification of key performance indicators for effective and focused decision making

         Recommend various courses of action to manage the implications of "What If and Sensitivity Analysis.

         Developing Budget Re-Projection and Best Case / Worst Case Scenario Models

o    Planning for contingencies

o    Developing various scenarios

o    Using the Scenario tool in Excel® to explore the variable sets of assumptions while tracking the impact to the base model.

o    Building the financial simulation model using probabilistic (Monte Carlo) simulation

o    Building the financial simulation model using deterministic simulation

Day Five

Variance Analysis, Reporting, Control and Decision Making

         Accounting Systems, Accountability and Responsibility Systems

         Essential Elements of a Costing System

         Establishing and Implementing a Costing System

         Undertaking Variance Analysis and Presenting a Variance Report to decision makers

         Evaluation of the results

         Making Strategic Decisions based on the Variance Report/Business Planning

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