Finance and Accounting for Office Administrators & Secretaries

Start Date: 27 Jan 2019
End Date: 31 Jan 2019
Duration: 5
Country: Madrid / Spain
Category: Finance, Accounting & Investment


This programme provides an introduction to finance and accounting for those who have no prior knowledge of this business area. It is designed to train the participants to support operational and financial processes. Those attending this course will gain a clear understanding of the essential terminology of finance and accounting. They will also learn the principles and techniques of accounting systems through practical examples and exercises.

The overall aim of the programme is to ensure that those who attend will be able to perform more effectively and efficiently within the workplace.

The highlights of this course will be:

         The basic principles of accounting clearly explained

         Knowledge and confidence in accounting for a range of business transactions will be developed by using straightforward worked examples

         Simple but effective tools for analysing your business performance and position

         Basic cost accounting principles that help to ensure your business is efficient and profitable

         How and why the use of budgets can help to achieve overall business targets and objectives



At the end of this seminar participants will:

         Appreciate the importance of the accounting and finance function, and how it links with every part of the organisation, and its suppliers, customers, shareholders, lenders, and society in general

         Understand commonly used finance and accounting terminology thereby allowing them to make a valuable contribution to the workplace in meetings or in a supportive role

         Understand the principles of accounting for routine business transactions

         Be able to summarise the results of business transactions over a period of time, and prepare simple financial statements, including the Income Statement, Balance Sheet and Cash Flow Statement

         Be able to analyse and compare company performance using basic ratios

         Understand how costing and budgeting techniques can help the company to maintain efficiency and profitability


Training Methodology

This programme is highly interactive: in the very first session you will be working with case exercises and solving problems. You will be encouraged to make the link between the training room and your office and organisation. The programme will utilise a range of learning methodologies, including short presentations with opportunity for question and answer, exercises and mini cases to develop knowledge and skills, and group discussions where you can share your opinions and experiences with your fellow delegates.


Organisational Impact

As a result of attending this seminar your employees will:

         Be able to make more effective contributions to workplace meetings and discussions

         Have the knowledge and skills to assist their managers more effectively

         Appreciate the importance of finance within their organisation

         Be motivated to use their acquired skills and knowledge to add value to their role within the organisation

         Understand and be able to interpret basic financial statements and reports

         Be more willing to take ownership of financial responsibilities in their organisational role


Personal Impact

What will the employee gain from attending this seminar?

         You will acquire skills and knowledge that will help your personal development within the organisation

         You will improve your working role

         You will become more aware of the major issues facing your business

         It will enable you to further your professional skills.

         It will enable you to liaise effectively with line managers and other departments

         It will improve your status in the organisation as those around you realise and appreciate your knowledge and understanding


Who Should Attend?


         Office administrators

         Personal assistants, and executive assistants

         Administrative professionals and support staff

         Anyone wishing to increase or update their awareness and understanding of finance and accounting methods and terminology





Introduction to Finance and Accounting

         What is accounting? What is finance?

         What are the major sources of Long-term and Short-term finance?

         What is Financial Accounting ?

         What is Management Accounting?

         Simple rules of double-entry bookkeeping that can be applied to all financial transactions

         How to record the things you buy and the things you sell

         How to record business payments and receipts

         What is depreciation? explanation of the various methods and their impact on profit



The Financial Statements

         How to prepare basic financial statements the Income Statement and the Balance Sheet

         The key elements of financial statements defined and explained

         How is profit calculated?

         The difference between revenue & capital expenditure

         Assets current and non-current

         Liabilities current and non-current

         The meaning of working capital

         Company net worth

         Profit or cash what is the difference?

         Published Annual Reports for stockholders



Basic Evaluation of Financial Statements

         Why do we need to evaluate financial statements?

         Who are the stakeholders and what are their information needs?

         How to common-size financial statements for ease of comparison

         How to calculate accounting ratios

         How to use ratio analysis to assess performance

         Profitability ratios

         Liquidity ratios

         Operating efficiency ratios

         Gearing ratios

         The Cash Flow Cycle and Working Capital

         Valuing a company Book Value versus Market Value



Introduction to Costing Systems

         Collecting and analysing costs

         Types of cost analysis: by type, by location, by behaviour, by purpose

         What are overheads, and how should we analyse them?

         What is the Cost of Production Marginal and Total Costing explained

         What is inventory, and how does it affect the cost of production?

         Methods of valuing inventory FIFO, LIFO, and AVCO explained

         Marginal Costing how costs and profit vary with vlume

         How to measure the break-even point and the margin of safety

         What-if Analysis




         Why do we need budgets? the link between corporate strategy and operations at all levels of the organisation

         The benefits & limitations of budgets

         The key features of budgets

         Basic budget forecasting techniques

         How to prepare a departmental budget

         Comparing actual performance with the budget - Variance Analysis

         Do budgets motivate or de-motivate?

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