Course Description

Getting what you want from suppliers is essential to delivering success for any business, but the process for ensuring best value and competitive advantage are often not well understood. This seminar shows how to plan to manage suppliers to get them to perform on price and delivery. This event shows you how to:

·         Use tendering and other procurement process

·         Reduce costs whilst enhancing service

·         Measure supplier and contract performance

·         Apply e-procurement approaches

Course Objective

·         To improve productivity of the Tendering & Purchasing Departments

·         To give the participants effective tendering and procurement skill

·         To demonstrate the How, Why and When of Effective Tendering Processes

·         To help the participants Identify and Implement Best Industry Practices in Procurement and Logistics

·         To consider how to include negotiation and e-procurement in tendering processes

·         To develop excellence in the Tendering Process

·         To measure Supplier contract performance

PROGRAMME METHODOLOGY

This program combines interactive presentations, case studies, participant activities and negotiation exercises to maximize the impact of the learning experience. Delegates will have ample time to consider the ideas and apply the skills which are discussed. The emphasis is on developing the required practical skills in the participant. Discussion, implementation and case studies will be based on actual conditions prevailing in participants’ area.

Who Should attend?

The seminar is designed for Procurement Staff and Engineers with responsibility for Tendering/Purchasing (Policy Formulation, Processing, Contract Award, Contract Administration, Supervision & Control).

Typical participants will be Department & Section Heads, Buyers, Project Engineers, Supervisors, Planning Executives, Engineering & Maintenance Department Engineers and other Purchase Department Staff.

Course Outline

MODULE 1 - Introduction to Supply Chain Best Practice

·         Definition of Supply Chain Management

·         Current initiatives in Supply Chain Management

·         Looking at total value and total cost

·         The Procurement job function and basic processes

·         Procurement strategy

·         Procurement planning

MODULE 2 - Procurement, Partnerships and Negotiation

·         Single Source Procurement/Partnering

·         Advantages, problem areas, price determination – lowest reasonable cost

                Negotiating – Special Issues

·         Planning & Preparation

·         Win-Win Philosophy

·         Tricks others may play

                Managing The Total Supply Chain

·         Linking your suppliers and customers to maximum value

·         Analyzing the Value chain

·         Aligning your suppliers

·         Adding Value to your clients

MODULE 3 - Best Practice in Procurement Tenders

Organizational Procedures: Purpose, Advantages, Content and Common Mistakes

·         What is a tender?

·         Tendering: the problem areas

·         How to develop a practical tender process 
1. Pre-qualification 
2. Supplier appraisal (Checklist) 
3. Contract Strategy (Checklist) 
4. Specification 
5. Communication 
6. Invitation to Tender (Checklist)
7. Tender Evaluation 
8. Post tender negotiation 
9. Award 
10. Post Contract Award Stage

MODULE 4 - e-procurement & Logistics

·         E-procurement- when and why

·         On-line tendering and auctions

·         Swifter, faster logistical response as a source of competitive advantage

·         Use of new technologies in quick response logistics

·         Expediting: Liability issues, Do’s & Don’ts, Costs

MODULE 5 - Implementing and Benchmarking the Supply Chain

·         Developing "Excellence"

·         Implementing Continuous Improvement for Procurement function

·         Role of Quality

·         Benchmarking and Measurement

·         Seminar Summary and Review