Course Description

Good endings usually require good beginnings. This is particularly true for contracting where best practices in Tender Management and Vendor Qualification, the beginning of the contracting process, are essential for a successful project outcome and minimization of total cost. This program is designed to take the participant from the time the requirement is defined and a contract is desired thru the major steps of preparing the Statement of Work, the contract preparation, selecting qualified suppliers to receive the tender, the tendering process, price evaluation, and contractor selection that conclude with contract placement

Course Objective

 

Participants attending the program will:

·         Develop meaningful supplier performance measures

·         Discuss Elements of Good Procurement Process

·         Learn methods of Evaluating Prices

·         Cover the vital steps in a proper supplier qualification

·         See examples of important commercial Contract Clauses

·         Learn how to use previous performance measurements in contractor selection

Who Should attend?

 

·         Contracts, Purchasing, and Quality personnel

·         Engineering, Projects, Operational, and Maintenance personnel

·         And all others who are involved in the planning, evaluation, preparation and management of supplier quality, supplier qualifications, tenders, specifications, awards, and contracts that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities

Course Outline

 

 

Vendor Qualification: Compiling an Approved Supplier List

·         Determining the goals and objectives of Procurement

·         Formulating a proper Procurement strategy

·         Involving the end-user in determining the required technologies

·         Developing an approved supplier list based on the required technologies

·         Compiling supplier selection criteria

·         Forming commodity teams to evaluate and provide supply solutions

 

Supplier Assessment

·         Supplier initial questionnaire

·         Detailed supplier investigation

·         Quality management systems

·         Performing a supplier assessment

·         Process capability studies

·         Certification of suppliers

·         ISO Certification

·         Setting acceptance criteria

·         Engaging the supplier during the tender process

 

Supplier Performance - What to Measure?

·         Carrot or stick?

·         Setting of objective that are aligned with the goals of the company

·         Characteristics of a good performance measurement system

·         Developing a supplier performance system

·         Sources of data

·         Common mistakes in data recording

·         Implementing the system

 

Supplier Performance – Interpreting the results

·         Rating the individual supplier

·         Ranking your suppliers

·         Disseminating the results: what to do and what not to do

·         Rewarding good behaviour

·         Supplier recognition

·         Punishing bad behaviour

·         Corrective Action Procedures

 

Remedies for breach of contract

·         What constitutes a breach?

·         The different types of breaches

·         The different remedies available

·         Determining the quantum of damages

·         Liquidated damages

·         Equitable damages

·         Court injunction

Determining the final outcomet

·         Project close-out report

o    Time

o    Performance/Quality

o    Cost

·         Lessons learnt